AI-powered quotations, ready the moment an RFP arrives.
Vikri.IO reads and interprets RFPs, RFQs, and even faxes — automatically generating structured quotations matched to your catalog. Respond faster, cut manual errors, and never miss a bid again.
AI-Driven Document Drafting, Collaboration, and Approvals for Modern Procurement
Procurement begins with communication. Every quotation, proposal, and price comparison defines how organizations work together.
Vikri.IO’s Quotations Module automates this process end-to-end—reading, drafting, translating, and aligning every document so buyers, suppliers, and internal approvers can collaborate faster and with full traceability.
Reads Your Files Like a Human — But Faster
Vikri’s AI ingests RFPs, quotations, and purchase orders in any format—including PDF, Word, Excel, email, and even fax scans.
It extracts key data such as item descriptions, quantities, prices, and delivery terms, then converts them into structured, comparable line items automatically.
Buyers no longer retype supplier quotations, and suppliers can upload existing files without reformatting. Every document becomes clean, searchable data ready for analysis.
Drafts Quotations Automatically — So You Can Focus on Strategy
Instead of starting from a blank page, Vikri drafts complete quotations using your existing templates, pricing rules, and historical data. The AI applies discount tiers, lead times, and delivery conditions to produce professional drafts in seconds.
Procurement officers can focus on negotiation and evaluation rather than formatting, while suppliers deliver consistent, accurate bids faster than ever.
Multilingual by Design — Accuracy Across Borders
Cross-border procurement often fails because of translation gaps. Vikri bridges them.
Its multilingual AI ensures that every quotation, RFP, and message retains its technical and financial accuracy in Japanese, English, and ASEAN languages.
This eliminates misunderstandings, reduces rework, and keeps projects on schedule.
Supplier Pricing Grids — Flexible, Accurate, and Aligned
Suppliers often manage multiple pricing structures—different clients, volumes, products, or regions.
Vikri allows each supplier to maintain several active pricing grids inside their account. When responding to a buyer, the system automatically selects the correct grid based on customer type, order volume, or location.
This keeps quotations consistent with contractual terms and prevents costly manual errors or mismatched pricing. Buyers receive normalized offers ready for instant comparison.
Seamless Email and ERP Integration — No Extra Steps Required
Vikri can integrate with existing ERP, SCM, or fulfillment systems if the organization already uses them, creating a seamless data flow across procurement tools.
For teams without integration needs, quotations can be managed fully within Vikri, with automatic syncing across users and roles.
Buyers can issue RFPs directly by email, and suppliers can respond from their inboxes; every exchange remains traceable in one place.
Multi-Stakeholder Approval and Review Process
Quotations often require multiple internal reviews before approval. Vikri supports a complete multi-stakeholder workflow where all relevant procurement actors have controlled access.
On the buyer side, this includes the procurement officer or sourcing specialist, management approvers, internal customers (requisitioners and requisition approvers), and oversight reviewers such as IT, audit, or compliance staff.
Each role can review quotations, comment, or approve within the system—no separate email threads or manual signatures required.
On the supplier side, visibility extends to sales and technical consultants who prepare responses, as well as managers who can approve discounts, clarify specifications, or confirm lead times.
Built-In Audit Trail — Every Change, Fully Traceable
Procurement requires accountability. Vikri automatically records every edit, comment, and approval to create a complete digital audit trail.
Each quotation is time-stamped and versioned, giving management and auditors a clear record of who changed what and when.
This strengthens compliance and provides an enterprise-grade record for governance and policy reviews.
Faster Turnarounds, Measurable Gains
Organizations using Vikri reduce quotation turnaround time by up to 75 percent.
Automation eliminates repetitive drafting and manual errors, while structured collaboration accelerates approval cycles.
The result is faster decisions, stronger supplier relationships, and measurable improvement in procurement efficiency.
Built for Every Stakeholder
For Buyers
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Centralize all supplier quotations in one workspace.
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Manage multi-level reviews with built-in access for management, auditors, and requisition approvers.
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Compare prices, delivery terms, and compliance instantly.
For Suppliers
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Auto-draft accurate quotations from your catalog or templates.
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Maintain multiple pricing grids by client, product, or volume level.
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Collaborate with sales and technical staff, with manager approval for key pricing changes.
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Respond to buyer requests in minutes instead of days.
For Oversight and Compliance Teams
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Review quotations, comments, and approvals in real time.
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Maintain transparent documentation for audit and governance.
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Eliminate reliance on email threads or shared drives for record-keeping.
Frequently Asked Questions
What does the Quotations module in Vikri.IO actually do? Vikri.IO’s Quotations module reads and interprets incoming RFPs or RFQs — including PDFs, Word files, scanned documents, and even faxes — and automatically drafts accurate quotations matched to your product or service catalog. It speeds up bid responses, reduces manual work, and helps ensure you never miss a quoting deadline.
Can Vikri.IO integrate with my company’s ERP or logistics system? Yes. Vikri.IO can integrate with your organization’s ERP, logistics, or fulfillment systems so that generated quotations align with existing pricing, inventory, and delivery data. Integration ensures procurement stays connected to other departments without duplicate data entry.
How accurate are the automatically generated quotations? The system uses a trained parsing engine and structured data mapping to extract line items, quantities, and terms from incoming requests. Accuracy improves over time as it learns your product catalog and quotation style. Every quote remains fully reviewable and editable before sending.
Does Vikri.IO support multi-stakeholder review before sending a quotation? Yes. Multiple roles — such as buyers, approvers, managers, and technical reviewers — can collaborate on the same quotation. Role-based access ensures that approvals and sign-offs happen directly in the system with full audit trails.
How does Vikri.IO handle multilingual or international quotations? Vikri.IO supports multilingual documents and can interpret RFPs in different languages. The system maintains structured fields (e.g., currency, units, terms) consistently, so teams working across regions can collaborate without translation errors or format mismatches.
Can suppliers use Vikri.IO to send quotations back to buyers? Yes. Suppliers can use Vikri.IO to receive RFPs and generate quotations directly inside the platform. They can also pre-load pricing templates, delivery conditions, and product details — cutting quoting time and keeping responses consistent for every client.
How does Vikri.IO ensure data security for confidential quotations? All data is encrypted in transit and at rest. Access permissions are role-based and logged, ensuring only authorized personnel can view or edit specific quotations. Vikri.IO follows enterprise-grade data protection and compliance standards.
What results can I expect after adopting Vikri.IO for quotations? Organizations typically see quoting turnaround times reduced by 50–75%, better accuracy in line items, and fewer missed opportunities due to email bottlenecks. Procurement teams spend less time formatting and more time negotiating and managing supplier relationships.
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Connect buyers, distributors, and suppliers in one seamless workspace.
Send, receive, and approve quotations instantly—while gaining full control and visibility from start to finish.